Kiwi Dynamics
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Get an office manager without hiring one

You are doing the job, answering the phone, writing the quote and chasing the invoice, because there is no one else to do it. We build one AI office manager that answers enquiries, drafts quotes and follows up unpaid invoices, so the business runs even when you are the only person in it.

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A better AI tool for small businesses, built around how you work.

Off-the-shelf software is built for the average small business. We build a tool around how yours actually works, as a web, iOS and Android app, on our own post-trained models where they fit.

  • A phone and enquiry assistant

    Calls and messages answered in your business’s voice, with bookings made and anything important sent to your phone.

  • A quoting tool on your prices

    Quotes drafted from your own price list and past jobs, for you to check and send in a couple of taps.

  • An invoice follow-up assistant

    Overdue invoices followed up politely on schedule from your accounting data, with the tricky ones left for you.

Runs alongside the software you have today, like Xero and MYOB, or takes its place when that suits you better.

Talk to us about your tool How we build apps Software for small businesses

Everything included,
nothing bolted on.

Every build starts with a fixed-scope conversation, no surprise line items after the fact.

  • Phone and message answering
  • Job booking straight into the calendar
  • Quote drafting from your price list
  • Overdue invoice follow up
  • Email and enquiry triage
  • Supplier ordering and reminders
  • Customer update drafting
  • End of day admin summaries

The build itself, not a proof of concept.

  • Phone and enquiry answering

    An agent that answers calls and messages when you cannot, books jobs straight into your calendar and only interrupts you for the things that actually need you.

  • Quoting from your pricing

    Quotes drafted from what the customer asked for and your own price list, ready to send instead of built from scratch every time a job comes in.

  • Invoice chasing

    Overdue invoices followed up automatically on a schedule you set, so getting paid does not depend on you remembering who owes what.

  • Admin catch up

    The evening pile of emails, bookings and paperwork drafted and organised during the day, so you are not doing the business admin after the business closes.

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FAQ

This is built for the business where you are doing the job, answering the phone, writing the quote and chasing the invoice, because there is no one else to do it. It is one AI office manager standing in for that missing role.

An agent answers calls and messages when you cannot, books jobs straight into your calendar and only interrupts you for the things that actually need you.

No. It answers, quotes and chases invoices from your pricing and calendar, but you still do the actual work and make the calls only you can make. It handles the admin catch up so you are not doing it after hours.

The evening pile of emails, bookings and paperwork gets drafted and organised during the day, so you are not doing the business admin after the business closes.

Interested in solving your problems with small business?

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Calls get answered, quotes go out same day and invoices get chased without you lifting a finger, so the business runs like it has a full time office manager for a fraction of the cost.

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