Semantic search (RAG) for physiotherapists.
AI search over your data, built around how a physiotherapist actually works.
Notes, bookings and invoicing prepared by AI, so the physio spends the appointment with the patient.
What years of building for physiotherapists taught us.
Physio clinics run tight appointment books where a single no-show or late reschedule costs real revenue.
ACC paperwork, rebooking, and treatment plan follow-ups eat the hours physios would rather spend with patients.
Already buried in admin? We'll sort the first workflow for you :)
Nine hours a week of admin is 468 hours a year. That could drop to about 52.*
*Illustrative, based on 9 hours a week of admin at a typical 80% automation rate. The calculator uses your own numbers.
Definitely not a typical AI agency.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
What semantic search (RAG) actually does
Search that understands intent, not just keywords. With the right workflow automated, nine hours of admin a week could drop to about one.*
*Illustrative example only, based on 9 hours a week of admin falling to about 1 hour a week. Actual results vary by workflow and business.
From one-person trades to national organisations, we find the hours :)
The questions a public sector buyer asks, answered up front: privacy impact, the NZISM, where the data lives and how an algorithm is held to account.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
We'd call the engagement a success when physiotherapists are using the system without thinking about us. Average search time drops from 6 minutes to 12 seconds. Kiwi Dynamics
Questions physiotherapists ask
What's a typical engagement length for physiotherapists?
Six to twelve weeks for the build, then a short managed-services month while the system goes from "shipped" to "owned by your team". After that you keep us on retainer if you want, or take it from there yourself.
Anyone else in this space using semantic search (RAG)?
Plenty. Average search time drops from 6 minutes to 12 seconds. The interesting question is rarely "does it work" - it's "is your team ready to use the output." That's what we'd scope on the call.
Can you work with our existing systems?
Yes. The default semantic search (RAG) stack we reach for is Pinecone, Claude, Postgres pgvector, Vercel AI SDK, but we'll bend it around whatever you already run - Xero, HubSpot, Shopify, Cin7, your own in-house apps. The discovery week maps every data source before any build starts.
What does the Privacy Act 2020 mean for AI?
The same rules apply as for any system holding personal information. A breach that could cause serious harm must be reported to the Privacy Commissioner, who expects it within 72 hours.
Does scheduling handle public holidays?
It should. New Zealand has 11 national public holidays, including Matariki, plus a regional anniversary day that depends on where your business is.
Talk to us about semantic search (RAG)
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