Semantic search (RAG) for cleaning companies.
AI search over your data, built around how a cleaning company actually works.
Quotes with GST, rosters and payday filing for a spread-out team, handled without the Sunday night spreadsheet.
What years of building for cleaning companies taught us.
Cleaning businesses run on recurring contracts and one-off quotes, both of which need fast, consistent follow-up to win.
Quote turnaround and scheduling reliability are what most decide whether a cleaning company keeps a client past the first job.
What semantic search (RAG) actually does
Search that understands intent, not just keywords. With the right workflow automated, nine hours of admin a week could drop to about one.*
*Illustrative example only, based on 9 hours a week of admin falling to about 1 hour a week. Actual results vary by workflow and business.
Not your typical AI agency.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
Small crew or big organisation, the busywork is the same :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
What changes for cleaning companies after this lands: the work that used to need a person stays done, the work that needs a person gets done with their attention undivided. Average search time drops from 6 minutes to 12 seconds. Kiwi Dynamics
Already buried in admin? We'll sort the first workflow for you :)
Nine hours a week of admin is 468 hours a year. That could drop to about 52.*
*Illustrative, based on 9 hours a week of admin at a typical 80% automation rate. The calculator uses your own numbers.
Straight answers
Are there hidden costs we should plan for?
Three to know about: model/API spend (which we set up under your own account, not ours, so you see and control it), any new SaaS subscriptions we recommend, and your team's time during rollout. We surface all three in the quote so there are no surprises.
What's a typical engagement length for cleaning companies?
Six to twelve weeks for the build, then a short managed-services month while the system goes from "shipped" to "owned by your team". After that you keep us on retainer if you want, or take it from there yourself.
Can you work with our existing systems?
Yes. The default semantic search (RAG) stack we reach for is Pinecone, Claude, Postgres pgvector, Vercel AI SDK, but we'll bend it around whatever you already run - Xero, HubSpot, Shopify, Cin7, your own in-house apps. The discovery week maps every data source before any build starts.
Can it help with health and safety records?
It can keep them organised. A business must notify WorkSafe of notifiable events and keep those records for at least five years.
What happens when the Holidays Act is replaced?
The Employment Leave Act 2026 replaces it on 6 August 2028. Until then payroll follows the current Holidays Act, so leave calculations need to handle today's rules and the changeover.
Talk to us about semantic search (RAG)
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