Custom software development for gyms.
Gyms-grade custom software development, shipped by people who've done it before.
Built around how New Zealand works.
Business systems wired into the tools New Zealand organisations already run, like Xero, so data is entered once and stays consistent.
- Xero, founded in New Zealand
- GST at 15 per cent
- Four school terms a year
Spots members going quiet and follows up personally, timed around school holidays and the start of each term.
Small crew or big organisation, the busywork is the same :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
Where gyms actually lose hours and dollars.
Gyms and studios live or die on membership retention, and most churn happens quietly, weeks before someone cancels.
Lead follow-up, trial conversion, and renewal reminders are the levers that decide a gym's membership numbers.
Already buried in admin? We'll sort the first workflow for you :)
Nine hours a week of admin is 468 hours a year. That could drop to about 52.*
*Illustrative, based on 9 hours a week of admin at a typical 80% automation rate. The calculator uses your own numbers.
If we build the right slice first, gyms feel the difference inside the first month. We map the process with the people who do the work first, then build the smallest system that replaces the spreadsheet. Kiwi Dynamics
Definitely not a typical AI agency.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
Straight answers
What if our gym doesn't have any data ready?
Most don't. Getting the data into shape - ingestion, cleaning, the lightweight contracts you need before any model is useful - is part of the engagement. For custom software development specifically, we typically run that work on TypeScript, Postgres, Next.js, Cloudflare, Xero API and assume messy starting conditions from day one.
Has this actually shipped for a real gym?
Yes. We map the process with the people who do the work first, then build the smallest system that replaces the spreadsheet. We'll share comparable engagements on the call.
What does custom software development cost for a gym?
Pilots start from a fixed scope priced to land a measurable result inside 6 weeks. Pricing depends on data volume, integration complexity, and whether you need us on managed services afterwards. We'll quote precisely after a 30-minute scoping call.
What happens when the Holidays Act is replaced?
The Employment Leave Act 2026 replaces it on 6 August 2028. Until then payroll follows the current Holidays Act, so leave calculations need to handle today's rules and the changeover.
Can it remind us about the annual return?
Yes. Every company must file an annual return with the Companies Office each year, separate from its tax return.
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