Business automations for optometrists.
Optometry practices-grade business automations, shipped by people who've done it before.
Where optometry practices actually lose hours and dollars.
Optometrists balance eye tests, recalls, and frame sales, with recall reminders often the first thing to slip.
Recall reminders and insurance or funding queries are the recurring admin load behind every optometry front desk.
Eye test recalls, bookings and patient messages handled automatically, with patient information protected under the Privacy Act 2020.
What business automations actually do
The small repetitive things that quietly eat your week - done automatically. With the right workflow automated, nine hours of admin a week could drop to about one.*
*Illustrative example only, based on 9 hours a week of admin falling to about 1 hour a week. Actual results vary by workflow and business.
From one-person trades to national organisations, we find the hours :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
Built differently, on purpose.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
Less admin.
More weekend.
No theatre.
What business automations covers
What changes for optometry practices after this lands: the work that used to need a person stays done, the work that needs a person gets done with their attention undivided.
- Audit your existing workflow before automating anything
- Built on n8n, Make, or custom code - whatever fits
- Real monitoring and alerts when something breaks
- Documentation your team can actually read
- No annual contracts
- No shelfware or licences you do not use
Already buried in admin? We'll sort the first workflow for you :)
Nine hours a week of admin is 468 hours a year. That could drop to about 52.*
*Illustrative, based on 9 hours a week of admin at a typical 80% automation rate. The calculator uses your own numbers.
Straight answers
Can you walk us through a comparable build?
Yes - on the first call we'll pick the closest engagement we've shipped to what you're describing and walk through the outcome, the headcount and the time it took. Average client recovers 12 hours/week within the first 60 days.
What tools do you build business automations on?
For business automations we usually reach for n8n, Make, Zapier, Vercel Functions, Cloudflare Workers. We're tool-agnostic at heart - we pick what your optometry practice team can actually run after we hand the build over, not what looks good on a vendor sticker.
Is business automations worth it for a smaller optometry practice?
Often, yes - and counterintuitively the ROI is sometimes faster than for the big end of town because there's less integration overhead. We'll tell you honestly on the scoping call if it isn't.
Can it remind us about the annual return?
Yes. Every company must file an annual return with the Companies Office each year, separate from its tax return.
Can it keep track of ACC levies?
Yes. ACC work levies are set by the classification unit your work falls under, and self-employed people are invoiced after filing their tax return.
Let's chat
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Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.
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