Kiwi Dynamics

Real estate agencies · Applied AI

24/7 AI front desk, built around how a real estate agency actually works.

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There is a version of AI receptionist that real estate agencies buy off a shelf and quietly stop using inside a month. Then there's the version that's wired into your real workflow, owned by a person on your team, and still in use a year later. We only build the second one.

What AI receptionist actually does

A 24/7 AI receptionist that answers calls and chats, books appointments, takes deposits, and routes urgent issues to a real human. Sounds Kiwi. Doesn't fumble names.

  • 01 Voice + chat, both trained on your business
  • 02 Knows your services, prices, and availability
  • 03 Books direct into your calendar – no double-bookings
  • 04 After-hours coverage with morning summary email

Built on: Vapi Twilio Claude Cal.com Stripe

The real estate agencies reality

What we keep hearing from NZ real estate agencies.

  • Agents live on their phones between open homes, listing enquiries, and vendor updates that can't wait until Monday.
  • Lead response speed decides who gets the listing, and most agencies lose leads simply because nobody replied fast enough.
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How we build AI receptionist for real estate agencies.

We scope narrow, ship a working pilot, then harden it into production. The first slice is the highest-leverage workflow for a real estate agency business, so value lands before the build is finished. 24/7 AI front desk.

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The outcome for real estate agencies

The shape of the result for real estate agencies: Captures the 30-40% of enquiries that used to go to voicemail. Built on Vapi, hardened with the rest of the stack as it scales.

Not your typical AI agency.

Honest about what AI can and cannot do

Ships the one workflow that pays for itself

Hours given back, never the size of the invoice

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*Every engagement is scoped and quoted up front. Results vary by workflow and business.

How much is not automating costing you?

Nine hours a week of admin is 468 hours a year. With Kiwi Dynamics, that drops to about 52.

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*Based on 9 hours a week of admin at Kiwi Dynamics' typical 80% automation rate. Your number may vary, the calculator uses your own.

Questions

FAQ

When does AI receptionist actually pay back?

Inside the first quarter, in our experience. We pick the first slice specifically because it's the highest-leverage workflow for a real estate agency – so the savings start landing before the rest of the build is finished.

How do you price AI receptionist engagements?

Fixed-scope pilots first, then either project pricing or a small monthly retainer for the ongoing work. No long lock-ins, no 18-month black-box deals. Most real estate agencies are surprised how small the first cheque is.

Can you walk us through a comparable build?

Yes – on the first call we'll pick the closest engagement we've shipped to what you're describing and walk through the outcome, the headcount and the time it took. Captures the 30-40% of enquiries that used to go to voicemail.

Will this run on our own infrastructure?

Yes, where it makes sense. AI receptionist can sit entirely in your cloud account, with model calls routed through endpoints you control. We default to Vapi, Twilio, Claude, Cal.com, Stripe but the architecture supports your existing platform choices.

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Tell us what you're trying to do and we'll reply with how we'd build it — no obligation.