AI receptionist for cafes and restaurants.
Built for the cafe or restaurant who's already tried the off-the-shelf option and bounced off it.
Already buried in admin? We'll sort the first workflow for you :)
Nine hours a week of admin is 468 hours a year. That could drop to about 52.*
*Illustrative, based on 9 hours a week of admin at a typical 80% automation rate. The calculator uses your own numbers.
Rosters that account for 11 public holidays, including Matariki, plus your anniversary day, without a spreadsheet.
Made for New Zealand paperwork.
Answers calls and books jobs when you cannot, including WoF reminders for workshops under the rules changing in November 2026.
- WoF rules change November 2026
- 11 public holidays, plus yours
- Holidays Act until August 2028
The shape of every cafes and restaurant brief we've seen.
Hospitality runs on thin margins where a missed booking, a bad review left unanswered, or a slow roster costs real money.
Reservations, reviews, and rostering are the recurring admin that pulls owners off the floor.
On the tools or running at scale, the admin still eats the week :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
An AI agency, minus the theatre.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
The shape of the result for cafes and restaurants: Captures the 30-40% of enquiries that used to go to voicemail. Built on Vapi, hardened with the rest of the stack as it scales. Kiwi Dynamics
Questions cafes and restaurants ask
Do you have proof this works for cafes and restaurants?
Direct case study: Captures the 30-40% of enquiries that used to go to voicemail. Happy to walk you through full numbers on a call.
What's the realistic timeline for AI receptionist with a cafe or restaurant?
Most cafes and restaurants have their first usable slice in week 5 or 6. We'd rather ship narrow and real than broad and aspirational - your team gets to use the thing well before the engagement is "done".
What happens if we want to swap a vendor out later?
AI receptionist is built behind a small adapter layer specifically so swapping a model provider or a data source is a one-day job, not a re-architecture. Vapi, Twilio, Claude, Cal.com, Stripe are our defaults, but the build is intentionally portable.
Does scheduling handle public holidays?
It should. New Zealand has 11 national public holidays, including Matariki, plus a regional anniversary day that depends on where your business is.
Can it keep track of ACC levies?
Yes. ACC work levies are set by the classification unit your work falls under, and self-employed people are invoiced after filing their tax return.
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