AI quoting for optometrists.
Built for the optometry practice who's already tried the off-the-shelf option and bounced off it.
What AI quoting actually does
Customers send a photo, a brief, or a voicemail - AI drafts a structured quote in your pricing format. With the right workflow automated, nine hours of admin a week could drop to about one.*
*Illustrative example only, based on 9 hours a week of admin falling to about 1 hour a week. Actual results vary by workflow and business.
Eye test recalls, bookings and patient messages handled automatically, with patient information protected under the Privacy Act 2020.
Definitely not a typical AI agency.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
How it works in New Zealand
We find the one workflow costing optometry practices the most hours, ship a working slice into production in weeks, prove it pays for itself, then harden it and hand it over.
What changes for optometry practices after this lands: the work that used to need a person stays done, the work that needs a person gets done with their attention undivided. Quote turnaround drops from days to under an hour. Kiwi Dynamics
Small crew or big organisation, the busywork is the same :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
The pattern across most optometry practices we work with.
Optometrists balance eye tests, recalls, and frame sales, with recall reminders often the first thing to slip.
Recall reminders and insurance or funding queries are the recurring admin load behind every optometry front desk.
Questions optometry practices ask
Has this actually shipped for a real optometry practice?
Yes. Quote turnaround drops from days to under an hour. We'll share comparable engagements on the call.
Is AI quoting worth it for a smaller optometry practice?
Often, yes - and counterintuitively the ROI is sometimes faster than for the big end of town because there's less integration overhead. We'll tell you honestly on the scoping call if it isn't.
What tools do you build AI quoting on?
For AI quoting we usually reach for Claude Vision, Whisper, Xero, Vercel. We're tool-agnostic at heart - we pick what your optometry practice team can actually run after we hand the build over, not what looks good on a vendor sticker.
Can AI help with payday filing?
It can prepare it. Employers file employment information every payday, within 2 working days when filing electronically, and automation can have it ready for a person to check.
Do you work with Xero?
Yes. Xero is one of the systems we build around, and we connect to the other tools you already run rather than asking you to switch.
Let's chat
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Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.
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