AI quoting for gyms.
AI quoting that fits a gym's week, not the other way around.
How Kiwi Dynamics works
We find the one workflow costing gyms the most hours, ship a working slice into production in weeks, prove it pays for itself, then harden it and hand it over.
Spots members going quiet and follows up personally, timed around school holidays and the start of each term.
Built around how New Zealand works.
Quotes drafted from your price list with GST at 15 per cent shown correctly, so the customer gets a number while they still care.
- GST at 15 per cent
- Four school terms a year
- ACC levies set by industry
Built differently, on purpose.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
Small crew or big organisation, the busywork is the same :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
One workflow.
In production.
In weeks.
What you get
Quote turnaround drops from days to under an hour.
- Reads photos, voice notes, emails, and PDFs
- Uses your pricing rules and current material costs
- Drafts in your branded template, ready to send
- Tracks win/loss to make the next quote sharper
- No AI theatre
- No annual contracts
Gyms need software built around their week, not against it.
Gyms and studios live or die on membership retention, and most churn happens quietly, weeks before someone cancels.
Lead follow-up, trial conversion, and renewal reminders are the levers that decide a gym's membership numbers.
Questions gyms ask
Will this run on our own infrastructure?
Yes, where it makes sense. AI quoting can sit entirely in your cloud account, with model calls routed through endpoints you control. We default to Claude Vision, Whisper, Xero, Vercel but the architecture supports your existing platform choices.
How do you price AI quoting engagements?
Fixed-scope pilots first, then either project pricing or a small monthly retainer for the ongoing work. No long lock-ins, no 18-month black-box deals. Most gyms are surprised how small the first cheque is.
When does AI quoting actually pay back?
Inside the first quarter, in our experience. We pick the first slice specifically because it's the highest-leverage workflow for a gym - so the savings start landing before the rest of the build is finished.
Will quotes and invoices show GST properly?
Yes. GST is 15 per cent on most goods and services in New Zealand, and anything we build that prices work shows it the way your accounts need.
Can it remind us about the annual return?
Yes. Every company must file an annual return with the Companies Office each year, separate from its tax return.
Let's chat
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Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.
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