AI quoting for cleaning companies.
Cleaning companies-grade AI quoting, shipped by people who've done it before.
An AI agency, minus the theatre.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
Quotes with GST, rosters and payday filing for a spread-out team, handled without the Sunday night spreadsheet.
Already buried in admin? We'll sort the first workflow for you :)
Nine hours a week of admin is 468 hours a year. That could drop to about 52.*
*Illustrative, based on 9 hours a week of admin at a typical 80% automation rate. The calculator uses your own numbers.
From one-person trades to national organisations, we find the hours :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
What AI quoting actually does
Customers send a photo, a brief, or a voicemail - AI drafts a structured quote in your pricing format. With the right workflow automated, nine hours of admin a week could drop to about one.*
*Illustrative example only, based on 9 hours a week of admin falling to about 1 hour a week. Actual results vary by workflow and business.
The friction cleaning companies hit that other industries don't.
Cleaning businesses run on recurring contracts and one-off quotes, both of which need fast, consistent follow-up to win.
Quote turnaround and scheduling reliability are what most decide whether a cleaning company keeps a client past the first job.
We'd call the engagement a success when cleaning companies are using the system without thinking about us. Quote turnaround drops from days to under an hour. Kiwi Dynamics
Straight answers
What tools do you build AI quoting on?
For AI quoting we usually reach for Claude Vision, Whisper, Xero, Vercel. We're tool-agnostic at heart - we pick what your cleaning company team can actually run after we hand the build over, not what looks good on a vendor sticker.
How quickly can we see something running?
Week three for a clickable internal demo against real data. Week six for a slice your team can actually use. We hold ourselves to those numbers because they're what stops a project drifting into "endless discovery".
What's the smallest engagement you'd take on?
A two-week paid discovery for cleaning companies that aren't sure whether the build is worth doing at all. You get a one-page write-up of what we'd build, what we'd skip, and what it would cost. About 30% of those discoveries end with us recommending you don't proceed.
Can it help with health and safety records?
It can keep them organised. A business must notify WorkSafe of notifiable events and keep those records for at least five years.
What does the Privacy Act 2020 mean for AI?
The same rules apply as for any system holding personal information. A breach that could cause serious harm must be reported to the Privacy Commissioner, who expects it within 72 hours.
Talk to us about AI quoting
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Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.
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