AI outreach for HVAC companies.
AI outreach that fits an HVAC company's week, not the other way around.
How Kiwi Dynamics works
We find the one workflow costing HVAC companies the most hours, ship a working slice into production in weeks, prove it pays for itself, then harden it and hand it over.
Maintenance reminders, bookings and quotes with GST at 15 per cent handled automatically across your customer base.
Knows the New Zealand rules.
Personal outreach written for each business and town, not a mail merge, with every message approved before it sends.
- GST at 15 per cent
- KiwiSaver now 3.5 per cent
- An annual return every year
HVAC companies run their businesses unlike anyone else.
Heating and cooling businesses run on seasonal call volume that spikes exactly when the team is already stretched.
Scheduling, callout triage, and maintenance reminders are what separate a booked-out HVAC business from a quiet one.
Built differently, on purpose.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
From one-person trades to national organisations, we find the hours :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
One workflow.
In production.
In weeks.
What you get
We'd call the engagement a success when HVAC companies are using the system without thinking about us.
- Channel mix tuned per persona - email-first, LinkedIn-first, or both
- Reads each prospect's site, LinkedIn, recent posts before writing
- Real conversation threading - replies feel continuous, not robotic
- Compliance baked in: NZ Spam Act + global unsubscribe handling
- No shelfware or licences you do not use
- No annual contracts
Straight answers
What's a typical engagement length for HVAC companies?
Six to twelve weeks for the build, then a short managed-services month while the system goes from "shipped" to "owned by your team". After that you keep us on retainer if you want, or take it from there yourself.
Can you walk us through a comparable build?
Yes - on the first call we'll pick the closest engagement we've shipped to what you're describing and walk through the outcome, the headcount and the time it took. Replaced a 3-person outreach team for an NZ infrastructure consultancy - 5× the volume, same close rate.
Can you work with our existing systems?
Yes. The default AI outreach stack we reach for is Claude for message generation, LinkedIn / Smartlead / Instantly for delivery, Apollo + Clay for enrichment, Custom guardrails for tone and compliance, but we'll bend it around whatever you already run - Xero, HubSpot, Shopify, Cin7, your own in-house apps. The discovery week maps every data source before any build starts.
Can it remind us about the annual return?
Yes. Every company must file an annual return with the Companies Office each year, separate from its tax return.
What happens when the Holidays Act is replaced?
The Employment Leave Act 2026 replaces it on 6 August 2028. Until then payroll follows the current Holidays Act, so leave calculations need to handle today's rules and the changeover.
Talk to us about AI outreach
StartContact us
Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.
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