AI meeting notes for plumbers.
The version of AI meeting notes that plumbing businesses still use a year after launch.
What AI meeting notes actually do
Every call, site visit, or toolbox talk captured, summarised, and turned into action items in your CRM or project tool. With the right workflow automated, nine hours of admin a week could drop to about one.*
*Illustrative example only, based on 9 hours a week of admin falling to about 1 hour a week. Actual results vary by workflow and business.
Quotes with GST shown correctly, job sheets and invoices done from the van, so evenings are not spent on paperwork.
From one-person trades to national organisations, we find the hours :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
What years of building for plumbing businesses taught us.
Plumbers lose jobs to whoever answers the phone first, and most calls come in while they're already under a sink.
Missed calls, slow quotes, and unchased invoices are the three leaks that cost plumbing businesses the most money.
The shape of the result for plumbing businesses: Saves managers ~5 hours a week on follow-up admin. Built on Whisper, hardened with the rest of the stack as it scales. Kiwi Dynamics
How Kiwi Dynamics works
We find the one workflow costing plumbing businesses the most hours, ship a working slice into production in weeks, prove it pays for itself, then harden it and hand it over.
Not your typical AI agency.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
Good questions, answered
Are there hidden costs we should plan for?
Three to know about: model/API spend (which we set up under your own account, not ours, so you see and control it), any new SaaS subscriptions we recommend, and your team's time during rollout. We surface all three in the quote so there are no surprises.
Do you have proof this works for plumbing businesses?
Direct case study: Saves managers ~5 hours a week on follow-up admin. Happy to walk you through full numbers on a call.
What's a typical engagement length for plumbing businesses?
Six to twelve weeks for the build, then a short managed-services month while the system goes from "shipped" to "owned by your team". After that you keep us on retainer if you want, or take it from there yourself.
Does scheduling handle public holidays?
It should. New Zealand has 11 national public holidays, including Matariki, plus a regional anniversary day that depends on where your business is.
Can it help with health and safety records?
It can keep them organised. A business must notify WorkSafe of notifiable events and keep those records for at least five years.
Let's chat
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