AI meeting notes for landscapers.
AI meeting capture, built around how a landscaping business actually works.
Site visits turned into quotes with GST at 15 per cent, plus rosters and invoices handled so the busy months stay outdoors.
What years of building for landscaping businesses taught us.
Landscapers quote big jobs from a site visit and small jobs from a phone call, and both processes usually run on paper.
Seasonal demand and slow quoting are the two things that most limit how much work a landscaping business can take on.
On the tools or running at scale, the admin still eats the week :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
Built around how New Zealand works.
Notes and actions from every meeting, stored securely, with personal information handled under the Privacy Act 2020.
- Serious breaches get reported
- GST at 15 per cent
- Restricted work needs an LBP
An AI agency, minus the theatre.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
Small team.
Real systems.
Zero fluff.
What you get
If we build the right slice first, landscaping businesses feel the difference inside the first month.
- Works on Teams, Zoom, Meet, or in-person recordings
- Action items auto-pushed to ClickUp, Asana, or Jira
- Searchable history across every meeting your team holds
- Confidentiality controls - what stays internal, stays
- No shelfware or licences you do not use
- No AI theatre
How it works in New Zealand
We find the one workflow costing landscaping businesses the most hours, ship a working slice into production in weeks, prove it pays for itself, then harden it and hand it over.
Straight answers
What's the realistic outcome for landscaping businesses?
Saves managers ~5 hours a week on follow-up admin. We don't promise tenfold lifts because we don't see them outside of marketing decks.
What's a typical engagement length for landscaping businesses?
Six to twelve weeks for the build, then a short managed-services month while the system goes from "shipped" to "owned by your team". After that you keep us on retainer if you want, or take it from there yourself.
Do you do hourly billing or fixed price?
Fixed price for the pilot, every time. After that it's your call - fixed price per milestone or a small monthly retainer for ongoing iteration. We don't run open-ended T&M because it disincentivises us from finishing.
What does the Privacy Act 2020 mean for AI?
The same rules apply as for any system holding personal information. A breach that could cause serious harm must be reported to the Privacy Commissioner, who expects it within 72 hours.
What happens when the Holidays Act is replaced?
The Employment Leave Act 2026 replaces it on 6 August 2028. Until then payroll follows the current Holidays Act, so leave calculations need to handle today's rules and the changeover.
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