AI meeting notes for cleaning companies.
For cleaning companies who want results in weeks, not a year-long transformation programme.
The two or three things that decide whether this works for cleaning companies.
Cleaning businesses run on recurring contracts and one-off quotes, both of which need fast, consistent follow-up to win.
Quote turnaround and scheduling reliability are what most decide whether a cleaning company keeps a client past the first job.
Quotes with GST, rosters and payday filing for a spread-out team, handled without the Sunday night spreadsheet.
Built around how New Zealand works.
Notes and actions from every meeting, stored securely, with personal information handled under the Privacy Act 2020.
- Serious breaches get reported
- GST at 15 per cent
- Payday filing, every payday
How it works in New Zealand
We find the one workflow costing cleaning companies the most hours, ship a working slice into production in weeks, prove it pays for itself, then harden it and hand it over.
Definitely not a typical AI agency.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
Small crew or big organisation, the busywork is the same :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
Small team.
Real systems.
Zero fluff.
What you get
Saves managers ~5 hours a week on follow-up admin.
- Works on Teams, Zoom, Meet, or in-person recordings
- Action items auto-pushed to ClickUp, Asana, or Jira
- Searchable history across every meeting your team holds
- Confidentiality controls - what stays internal, stays
- No AI theatre
- No shelfware or licences you do not use
Good questions, answered
How fast could we have AI meeting notes in production?
Eight to ten weeks for most cleaning companies. Faster if your data is in good shape and slower if we're untangling a legacy integration first. We'll give you a realistic number on the scoping call rather than the optimistic one.
Can you walk us through a comparable build?
Yes - on the first call we'll pick the closest engagement we've shipped to what you're describing and walk through the outcome, the headcount and the time it took. Saves managers ~5 hours a week on follow-up admin.
What if our cleaning company doesn't have any data ready?
Most don't. Getting the data into shape - ingestion, cleaning, the lightweight contracts you need before any model is useful - is part of the engagement. For AI meeting notes specifically, we typically run that work on Whisper, Claude, Recall.ai, Vercel and assume messy starting conditions from day one.
Can it help with health and safety records?
It can keep them organised. A business must notify WorkSafe of notifiable events and keep those records for at least five years.
Do you work with Xero?
Yes. Xero is one of the systems we build around, and we connect to the other tools you already run rather than asking you to switch.
Let's chat
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