AI knowledge base for gyms.

Built for the gym who's already tried the off-the-shelf option and bounced off it.

Members who keep coming backInternal AI knowledge baseBuilt in New ZealandProduction AI, not slidewareHours back, not headcountMembers who keep coming backInternal AI knowledge baseBuilt in New ZealandProduction AI, not slidewareHours back, not headcountMembers who keep coming backInternal AI knowledge baseBuilt in New ZealandProduction AI, not slidewareHours back, not headcountMembers who keep coming backInternal AI knowledge baseBuilt in New ZealandProduction AI, not slidewareHours back, not headcount

How Kiwi Dynamics works

We find the one workflow costing gyms the most hours, ship a working slice into production in weeks, prove it pays for itself, then harden it and hand it over.

To start, tell us about your week

Spots members going quiet and follows up personally, timed around school holidays and the start of each term.

Tell us about your week

Knows the New Zealand rules.

Policies, job manuals and compliance records in one place staff can ask, including Records of Building Work for restricted work.

Restricted work needs an LBP
Four school terms a year
11 public holidays, plus yours

Small crew or big organisation, the busywork is the same :)

The questions a public sector buyer asks, answered up front: privacy impact, the NZISM, where the data lives and how an algorithm is held to account.

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*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.

The shape of every gym brief we've seen.

Gyms and studios live or die on membership retention, and most churn happens quietly, weeks before someone cancels.

Lead follow-up, trial conversion, and renewal reminders are the levers that decide a gym's membership numbers.

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Small team.
Real systems.
Zero fluff.

What you get

The shape of the result for gyms: New staff get to productive 3x faster - less senior-team interruption.

Ingests PDFs, Word docs, videos, Slack, Notion, Drive
Answers with citations back to source documents
Permission-aware - staff only see what they should
Detects stale docs and prompts owners to update
No annual contracts
No shelfware or licences you do not use

An AI agency, minus the theatre.

Honest about what AI can and cannot do

Ships the one workflow that pays for itself

Hours given back, never the size of the invoice

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*Every engagement is scoped and quoted up front. Results vary by workflow and business.

Straight answers

What's the smallest engagement you'd take on?

A two-week paid discovery for gyms that aren't sure whether the build is worth doing at all. You get a one-page write-up of what we'd build, what we'd skip, and what it would cost. About 30% of those discoveries end with us recommending you don't proceed.

How fast could we have AI knowledge base in production?

Eight to ten weeks for most gyms. Faster if your data is in good shape and slower if we're untangling a legacy integration first. We'll give you a realistic number on the scoping call rather than the optimistic one.

Has this actually shipped for a real gym?

Yes. New staff get to productive 3x faster - less senior-team interruption. We'll share comparable engagements on the call.

What happens when the Holidays Act is replaced?

The Employment Leave Act 2026 replaces it on 6 August 2028. Until then payroll follows the current Holidays Act, so leave calculations need to handle today's rules and the changeover.

Can the AI run on New Zealand-hosted cloud?

Yes, the options now exist. Microsoft opened a New Zealand cloud region in December 2024 and AWS followed in September 2025, both with local data residency.

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Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.