AI HR assistant for gyms.
Built for the gym who's already tried the off-the-shelf option and bounced off it.
Spots members going quiet and follows up personally, timed around school holidays and the start of each term.
Made for New Zealand paperwork.
Leave and holiday pay under the Holidays Act today, ready for the Employment Leave Act 2026 taking over on 6 August 2028.
- Holidays Act until August 2028
- Four school terms a year
- What the Privacy Commissioner expects
Small team.
Real systems.
Zero fluff.
What AI HR assistant covers
What changes for gyms after this lands: the work that used to need a person stays done, the work that needs a person gets done with their attention undivided.
- Answers leave, pay, and policy questions 24/7
- Drafts contracts, warnings, and PIPs from templates
- Screens CVs against role criteria with reasoning
- Flags ER risks before they become disputes
- No AI theatre
- No shelfware or licences you do not use
Where gyms actually lose hours and dollars.
Gyms and studios live or die on membership retention, and most churn happens quietly, weeks before someone cancels.
Lead follow-up, trial conversion, and renewal reminders are the levers that decide a gym's membership numbers.
Small crew or big organisation, the busywork is the same :)
The questions a public sector buyer asks, answered up front: privacy impact, the NZISM, where the data lives and how an algorithm is held to account.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
Not your typical AI agency.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
How the work runs
We find the one workflow costing gyms the most hours, ship a working slice into production in weeks, prove it pays for itself, then harden it and hand it over.
Questions gyms ask
What does AI HR assistant cost for a gym?
Pilots start from a fixed scope priced to land a measurable result inside 6 weeks. Pricing depends on data volume, integration complexity, and whether you need us on managed services afterwards. We'll quote precisely after a 30-minute scoping call.
What happens if we want to swap a vendor out later?
AI HR assistant is built behind a small adapter layer specifically so swapping a model provider or a data source is a one-day job, not a re-architecture. Claude, Employment Hero API, BambooHR, Vercel are our defaults, but the build is intentionally portable.
What's the realistic timeline for AI HR assistant with a gym?
Most gyms have their first usable slice in week 5 or 6. We'd rather ship narrow and real than broad and aspirational - your team gets to use the thing well before the engagement is "done".
Can AI help with payday filing?
It can prepare it. Employers file employment information every payday, within 2 working days when filing electronically, and automation can have it ready for a person to check.
Can it remind us about the annual return?
Yes. Every company must file an annual return with the Companies Office each year, separate from its tax return.
Let's chat
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