AI email triage for HVAC companies.

AI email triage that fits an HVAC company's week, not the other way around.

Service reminders that book themselvesAI inbox managerBuilt in New ZealandProduction AI, not slidewareHours back, not headcountService reminders that book themselvesAI inbox managerBuilt in New ZealandProduction AI, not slidewareHours back, not headcountService reminders that book themselvesAI inbox managerBuilt in New ZealandProduction AI, not slidewareHours back, not headcountService reminders that book themselvesAI inbox managerBuilt in New ZealandProduction AI, not slidewareHours back, not headcount

Maintenance reminders, bookings and quotes with GST at 15 per cent handled automatically across your customer base.

Tell us about your week

Built around how New Zealand works.

Emails sorted by urgency, with IRD, ACC and council letters flagged first, so the ones with deadlines never get buried.

ACC levies set by industry
GST at 15 per cent
Holidays Act until August 2028

How it works in New Zealand

We find the one workflow costing HVAC companies the most hours, ship a working slice into production in weeks, prove it pays for itself, then harden it and hand it over.

To start, tell us about your week

From one-person trades to national organisations, we find the hours :)

Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.

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*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.

Not your typical AI agency.

Honest about what AI can and cannot do

Ships the one workflow that pays for itself

Hours given back, never the size of the invoice

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*Every engagement is scoped and quoted up front. Results vary by workflow and business.

Where most HVAC companies engagements actually deliver value.

Heating and cooling businesses run on seasonal call volume that spikes exactly when the team is already stretched.

Scheduling, callout triage, and maintenance reminders are what separate a booked-out HVAC business from a quiet one.

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Small team.
Real systems.
Zero fluff.

What you get

If we build the right slice first, HVAC companies feel the difference inside the first month.

Drafts replies in your tone, ready to send
Auto-files attachments to the right job folder
Detects complaints and pings the right person
Weekly digest of what was handled while you slept
No annual contracts
No shelfware or licences you do not use

Questions HVAC companies ask

When does AI email triage actually pay back?

Inside the first quarter, in our experience. We pick the first slice specifically because it's the highest-leverage workflow for an HVAC company - so the savings start landing before the rest of the build is finished.

Can you walk us through a comparable build?

Yes - on the first call we'll pick the closest engagement we've shipped to what you're describing and walk through the outcome, the headcount and the time it took. Inbox time cut from 2 hours/day to under 30 minutes.

Do you do hourly billing or fixed price?

Fixed price for the pilot, every time. After that it's your call - fixed price per milestone or a small monthly retainer for ongoing iteration. We don't run open-ended T&M because it disincentivises us from finishing.

Do you work with Xero?

Yes. Xero is one of the systems we build around, and we connect to the other tools you already run rather than asking you to switch.

Is our data kept in New Zealand?

Kiwi Dynamics hosts its own infrastructure in New Zealand, under New Zealand governance. If personal information ever has to go offshore, privacy principle 12 requires comparable protection.

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Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.