AI email triage for cleaning companies.
For cleaning companies who want results in weeks, not a year-long transformation programme.
Quotes with GST, rosters and payday filing for a spread-out team, handled without the Sunday night spreadsheet.
On the tools or running at scale, the admin still eats the week :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
Knows the New Zealand rules.
Emails sorted by urgency, with IRD, ACC and council letters flagged first, so the ones with deadlines never get buried.
- ACC levies set by industry
- GST at 15 per cent
- Payday filing, every payday
Already buried in admin? We'll sort the first workflow for you :)
Nine hours a week of admin is 468 hours a year. That could drop to about 52.*
*Illustrative, based on 9 hours a week of admin at a typical 80% automation rate. The calculator uses your own numbers.
Where cleaning companies actually lose hours and dollars.
Cleaning businesses run on recurring contracts and one-off quotes, both of which need fast, consistent follow-up to win.
Quote turnaround and scheduling reliability are what most decide whether a cleaning company keeps a client past the first job.
Built differently, on purpose.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
Less admin.
More weekend.
No theatre.
What you get
We'd call the engagement a success when cleaning companies are using the system without thinking about us.
- Drafts replies in your tone, ready to send
- Auto-files attachments to the right job folder
- Detects complaints and pings the right person
- Weekly digest of what was handled while you slept
- No annual contracts
- No AI theatre
Questions cleaning companies ask
How quickly can we see something running?
Week three for a clickable internal demo against real data. Week six for a slice your team can actually use. We hold ourselves to those numbers because they're what stops a project drifting into "endless discovery".
Do you have proof this works for cleaning companies?
Direct case study: Inbox time cut from 2 hours/day to under 30 minutes. Happy to walk you through full numbers on a call.
What tools do you build AI email triage on?
For AI email triage we usually reach for Claude, Gmail API, Microsoft Graph, Vercel. We're tool-agnostic at heart - we pick what your cleaning company team can actually run after we hand the build over, not what looks good on a vendor sticker.
Does scheduling handle public holidays?
It should. New Zealand has 11 national public holidays, including Matariki, plus a regional anniversary day that depends on where your business is.
Can it help with health and safety records?
It can keep them organised. A business must notify WorkSafe of notifiable events and keep those records for at least five years.
Talk to us about AI email triage
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Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.
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