AI document processing for real estate agents.
AI document processing that fits a real estate agency's week, not the other way around.
Listing copy, buyer follow-ups and appraisal requests drafted fast, with personal information handled under the Privacy Act 2020.
Knows the New Zealand rules.
Supplier invoices and receipts read, coded and matched to your GST periods, whether you file monthly, two-monthly or six-monthly.
- GST at 15 per cent
- Serious breaches get reported
- The Public Service AI Framework
Real estate agencies run their businesses unlike anyone else.
Agents live on their phones between open homes, listing enquiries, and vendor updates that can't wait until Monday.
Lead response speed decides who gets the listing, and most agencies lose leads simply because nobody replied fast enough.
We'd call the engagement a success when real estate agencies are using the system without thinking about us. Cuts data-entry labour by 80% on invoices, POs, and timesheets. Kiwi Dynamics
Already buried in admin? We'll sort the first workflow for you :)
Nine hours a week of admin is 468 hours a year. That could drop to about 52.*
*Illustrative, based on 9 hours a week of admin at a typical 80% automation rate. The calculator uses your own numbers.
Not your typical AI agency.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
On the tools or running at scale, the admin still eats the week :)
The questions a public sector buyer asks, answered up front: privacy impact, the NZISM, where the data lives and how an algorithm is held to account.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
Good questions, answered
How long does AI document processing take to ship for real estate agencies?
We aim for a working pilot inside 4-6 weeks - narrow scope, real real estate agencies data, measurable outcome. From there it's another 6-8 weeks of hardening before you'd consider it production. Full rollouts (multiple sites, multiple teams) typically land in 3-4 months.
Are there hidden costs we should plan for?
Three to know about: model/API spend (which we set up under your own account, not ours, so you see and control it), any new SaaS subscriptions we recommend, and your team's time during rollout. We surface all three in the quote so there are no surprises.
What's the realistic outcome for real estate agencies?
Cuts data-entry labour by 80% on invoices, POs, and timesheets. We don't promise tenfold lifts because we don't see them outside of marketing decks.
Does scheduling handle public holidays?
It should. New Zealand has 11 national public holidays, including Matariki, plus a regional anniversary day that depends on where your business is.
Can AI help with payday filing?
It can prepare it. Employers file employment information every payday, within 2 working days when filing electronically, and automation can have it ready for a person to check.
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