AI document processing for landscapers.
AI document processing that fits a landscaping business's week, not the other way around.
Site visits turned into quotes with GST at 15 per cent, plus rosters and invoices handled so the busy months stay outdoors.
How much is the admin really costing you?
Nine hours a week of admin is 468 hours a year. That could drop to about 52.*
*Illustrative, based on 9 hours a week of admin at a typical 80% automation rate. The calculator uses your own numbers.
What AI document processing actually does
Scanned invoices, signed contracts, handwritten timesheets, PDF specs - extracted into clean data and routed where they belong. With the right workflow automated, nine hours of admin a week could drop to about one.*
*Illustrative example only, based on 9 hours a week of admin falling to about 1 hour a week. Actual results vary by workflow and business.
On the tools or running at scale, the admin still eats the week :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
An AI agency, minus the theatre.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
What we keep hearing from NZ landscaping businesses.
Landscapers quote big jobs from a site visit and small jobs from a phone call, and both processes usually run on paper.
Seasonal demand and slow quoting are the two things that most limit how much work a landscaping business can take on.
Small team.
Real systems.
Zero fluff.
What you get
The shape of the result for landscaping businesses: Cuts data-entry labour by 80% on invoices, POs, and timesheets.
- Vision models read scans, photos, and handwriting
- Pushes structured data into Xero, your CRM, or sheets
- Confidence flags route low-certainty docs to a human
- Handles te reo, bilingual forms, and old NZ templates
- No annual contracts
- No AI theatre
Straight answers
Do you do hourly billing or fixed price?
Fixed price for the pilot, every time. After that it's your call - fixed price per milestone or a small monthly retainer for ongoing iteration. We don't run open-ended T&M because it disincentivises us from finishing.
What's a typical engagement length for landscaping businesses?
Six to twelve weeks for the build, then a short managed-services month while the system goes from "shipped" to "owned by your team". After that you keep us on retainer if you want, or take it from there yourself.
What's the realistic outcome for landscaping businesses?
Cuts data-entry labour by 80% on invoices, POs, and timesheets. We don't promise tenfold lifts because we don't see them outside of marketing decks.
Can AI help with payday filing?
It can prepare it. Employers file employment information every payday, within 2 working days when filing electronically, and automation can have it ready for a person to check.
Will it work alongside Fergus or Tradify?
We build around the tools you already run instead of replacing them. Fergus and Tradify are both job management tools built in New Zealand for trades.
Talk to us about AI document processing
StartContact us
Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.
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