AI document processing for accountants.
Accounting firms-grade AI document processing, shipped by people who've done it before.
Already buried in admin? We'll sort the first workflow for you :)
Nine hours a week of admin is 468 hours a year. That could drop to about 52.*
*Illustrative, based on 9 hours a week of admin at a typical 80% automation rate. The calculator uses your own numbers.
Client documents collected, coded and matched to GST periods, monthly, two-monthly or six-monthly, ready for review.
What AI document processing actually does
Scanned invoices, signed contracts, handwritten timesheets, PDF specs - extracted into clean data and routed where they belong. With the right workflow automated, nine hours of admin a week could drop to about one.*
*Illustrative example only, based on 9 hours a week of admin falling to about 1 hour a week. Actual results vary by workflow and business.
From one-person trades to national organisations, we find the hours :)
The questions a public sector buyer asks, answered up front: privacy impact, the NZISM, where the data lives and how an algorithm is held to account.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
Less admin.
More weekend.
No theatre.
What AI document processing covers
We'd call the engagement a success when accounting firms are using the system without thinking about us.
- Vision models read scans, photos, and handwriting
- Pushes structured data into Xero, your CRM, or sheets
- Confidence flags route low-certainty docs to a human
- Handles te reo, bilingual forms, and old NZ templates
- No shelfware or licences you do not use
- No annual contracts
The shape of every accounting firm brief we've seen.
Accounting firms carry seasonal peaks where document chasing and data entry crowd out the advisory work that actually pays.
Client document requests, reconciliations, and deadline reminders are the repetitive load behind every busy season.
Built differently, on purpose.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
Questions accounting firms ask
Is AI document processing worth it for a smaller accounting firm?
Often, yes - and counterintuitively the ROI is sometimes faster than for the big end of town because there's less integration overhead. We'll tell you honestly on the scoping call if it isn't.
What's the realistic timeline for AI document processing with an accounting firm?
Most accounting firms have their first usable slice in week 5 or 6. We'd rather ship narrow and real than broad and aspirational - your team gets to use the thing well before the engagement is "done".
Anyone else in this space using AI document processing?
Plenty. Cuts data-entry labour by 80% on invoices, POs, and timesheets. The interesting question is rarely "does it work" - it's "is your team ready to use the output." That's what we'd scope on the call.
Can it keep track of ACC levies?
Yes. ACC work levies are set by the classification unit your work falls under, and self-employed people are invoiced after filing their tax return.
Do you respond to government tenders?
Most large government contracts are advertised on GETS, the Government Electronic Tender Service, where suppliers register with RealMe.
Talk to us about AI document processing
StartContact us
Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.
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