Events

Run the guest list and the vendors without the spreadsheet chaos

Every event runs on RSVPs, vendor confirmations and a run sheet that changes daily right up until the day itself. We build agents that keep the attendee list current, chase the vendors and draft the logistics, so the lead up to the event is calm instead of a scramble.

Let’s talk See how it works

RSVP and attendee management

Invitations, RSVPs and dietary or access requirements tracked automatically as they come in, so your guest list is always accurate without someone updating a spreadsheet by hand.

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Vendor coordination

Caterers, AV, venues and suppliers chased for confirmations and final details by an agent that knows the timeline, so nothing gets confirmed the night before.

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Day of logistics

Run sheets, room changes and schedule updates communicated to staff and vendors in real time, so everyone is working from the same plan on the day.

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Post event follow up

Thank you notes, feedback surveys and attendance reports drafted straight after the event, so the wrap up happens while it is still fresh instead of weeks later.

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What it does

Capabilities

RSVP tracking and guest list updates
Dietary and accessibility requirement capture
Vendor and supplier confirmation chasing
Run sheet and schedule coordination
Real time day of updates to staff and vendors
Post event feedback survey drafting
Attendance and budget reporting
Multi event calendar management

Why it holds up

Built on four things we don’t bend on.

Honesty

We tell you what AI can and cannot do, then we ship the part that pays for itself.

Craft

Production systems, not slideware. Built around how you actually work.

Speed

Find the one workflow costing the most, ship it to production, prove the return.

Care

Success is hours given back to people and dollars saved. Never the size of the invoice.

Questions

FAQ

How does RSVP tracking actually work?

Invitations, RSVPs and dietary or access requirements are tracked automatically as they come in, so your guest list is always accurate without someone updating a spreadsheet by hand.

Does this replace the event coordinator?

No. It tracks the guest list, chases vendors and communicates day of updates, but the coordinator still runs the event and makes the calls on the day.

What happens with vendors close to the event date?

Caterers, AV, venues and suppliers are chased for confirmations and final details by an agent that knows the timeline, so nothing gets confirmed the night before.

Does the follow up actually happen after the event?

Yes. Thank you notes, feedback surveys and attendance reports are drafted straight after the event, so the wrap up happens while it is still fresh instead of weeks later.

Get in touch

Talk to us about events

Tell us what you’re trying to do and we’ll reply with how we’d build it, no obligation.

The guest list, the vendors and the run sheet stay accurate on their own, so the week of the event is calm and the follow up actually gets done.

Let’s talk