Kiwi Dynamics
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Run the guest list and the vendors without the spreadsheet chaos

Every event runs on RSVPs, vendor confirmations and a run sheet that changes daily right up until the day itself. We build agents that keep the attendee list current, chase the vendors and draft the logistics, so the lead up to the event is calm instead of a scramble.

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A better AI tool for event organisers, built around how you work.

Off-the-shelf software is built for the average events company. We build a tool around how yours actually works, as a web, iOS and Android app, on our own post-trained models where they fit.

  • An attendee app

    Registration, dietary needs, schedules and day-of changes in one app, with questions answered from your event details.

  • A vendor and supplier coordinator

    Quotes, bookings, load-in times and confirmations tracked per supplier, with reminders sent before anything slips.

  • A post-event report builder

    Attendance, feedback and spend pulled into a debrief for the client, drafted the day after instead of weeks later.

Runs alongside the software you have today, like Eventbrite, Humanitix and Cvent, or takes its place when that suits you better.

Talk to us about your tool How we build apps Software for event organisers

Everything included,
nothing bolted on.

Every build starts with a fixed-scope conversation, no surprise line items after the fact.

  • RSVP tracking and guest list updates
  • Dietary and accessibility requirement capture
  • Vendor and supplier confirmation chasing
  • Run sheet and schedule coordination
  • Real time day of updates to staff and vendors
  • Post event feedback survey drafting
  • Attendance and budget reporting
  • Multi event calendar management

The build itself, not a proof of concept.

  • RSVP and attendee management

    Invitations, RSVPs and dietary or access requirements tracked automatically as they come in, so your guest list is always accurate without someone updating a spreadsheet by hand.

  • Vendor coordination

    Caterers, AV, venues and suppliers chased for confirmations and final details by an agent that knows the timeline, so nothing gets confirmed the night before.

  • Day of logistics

    Run sheets, room changes and schedule updates communicated to staff and vendors in real time, so everyone is working from the same plan on the day.

  • Post event follow up

    Thank you notes, feedback surveys and attendance reports drafted straight after the event, so the wrap up happens while it is still fresh instead of weeks later.

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FAQ

Invitations, RSVPs and dietary or access requirements are tracked automatically as they come in, so your guest list is always accurate without someone updating a spreadsheet by hand.

No. It tracks the guest list, chases vendors and communicates day of updates, but the coordinator still runs the event and makes the calls on the day.

Caterers, AV, venues and suppliers are chased for confirmations and final details by an agent that knows the timeline, so nothing gets confirmed the night before.

Yes. Thank you notes, feedback surveys and attendance reports are drafted straight after the event, so the wrap up happens while it is still fresh instead of weeks later.

Interested in solving your problems with events?

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The guest list, the vendors and the run sheet stay accurate on their own, so the week of the event is calm and the follow up actually gets done.

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