AI meeting notes in Whakatāne.
Built and supported here – the way a Whakatāne business would actually use it.
What this is
AI meeting capture
Every call, site visit, or toolbox talk captured, summarised, and turned into action items in your CRM or project tool. No more 'who was meant to do that?'.
Saves managers ~5 hours a week on follow-up admin.
How it helps your Whakatāne team
What you actually get.
- Works on Teams, Zoom, Meet, or in-person recordings
- Action items auto-pushed to ClickUp, Asana, or Jira
- Searchable history across every meeting your team holds
- Confidentiality controls – what stays internal, stays
We've worked with enough operators in Whakatāne to know that the brief that arrives in our inbox is rarely the brief that ends up shipped. The first thing we do on any AI meeting notes project is sit with your team for a day before we propose anything.
If we build the right slice first, Whakatāne teams feel the difference inside the first month. Saves managers ~5 hours a week on follow-up admin.
The Whakatāne context, plainly.
Kiwifruit, aquaculture, marine tourism, and a strong iwi economy. AI tools that work offline and bilingually find their home here.
We work with teams in
What we build
AI meeting notes, tailored to Whakatāne businesses.
- 01 Works on Teams, Zoom, Meet, or in-person recordings
- 02 Action items auto-pushed to ClickUp, Asana, or Jira
- 03 Searchable history across every meeting your team holds
- 04 Confidentiality controls – what stays internal, stays
Common questions
Before you book the call.
What's a typical engagement length for Whakatāne businesses? +
Six to twelve weeks for the build, then a short managed-services month while the system goes from "shipped" to "owned by your team". After that you keep us on retainer if you want, or take it from there yourself.
Are there hidden costs we should plan for? +
Three to know about: model/API spend (which we set up under your own account, not ours, so you see and control it), any new SaaS subscriptions we recommend, and your team's time during rollout. We surface all three in the quote so there are no surprises.
Do you have proof this works for Whakatāne businesses? +
Direct case study: Saves managers ~5 hours a week on follow-up admin. Happy to walk you through full numbers on a call.
Can you work with our existing systems? +
Yes. The default AI meeting notes stack we reach for is Whisper, Claude, Recall.ai, Vercel, but we'll bend it around whatever you already run – Xero, HubSpot, Shopify, Cin7, your own in-house apps. The discovery week maps every data source before any build starts.