Wellington businesses don't need another generic AI pitch. AI meeting notes only earns its keep when it's built around the workflow you actually run on a wet Tuesday, and that's how we scope every engagement we take on in Wellington.
AI meeting notes that lives in your stack, not on a vendor's roadmap. Shipped from Wellington.
Our goal is to give Wellington businesses a three-day weekend, so people can spend more time with their families and the people they love :)
What AI meeting notes actually does
Every call, site visit, or toolbox talk captured, summarised, and turned into action items in your CRM or project tool. No more 'who was meant to do that?'.
- 01 Works on Teams, Zoom, Meet, or in-person recordings
- 02 Action items auto-pushed to ClickUp, Asana, or Jira
- 03 Searchable history across every meeting your team holds
- 04 Confidentiality controls - what stays internal, stays
Built on: Whisper Claude Recall.ai Vercel
Without Kiwi Dynamics
With Kiwi Dynamics
What you actually get
Every engagement is scoped and quoted up front. This is what is in the box.
- A working pilot, in productionNot a prototype on someone's laptop. The first slice of AI meeting notes runs against real work within weeks.
- Your data stays yoursIt runs on your accounts and your tools. If we part ways you keep the system and everything in it.
- The workflow mapped before codeWe write down what good looks like for Wellington businesses first, so nobody is guessing at handover.
- Support after it landsThe people who built it stay reachable when the business changes shape around it.
How AI meeting notes compares
The two things most businesses do instead, and where each one runs out.
| Hiring for it | An off-the-shelf tool | Kiwi Dynamics | |
|---|---|---|---|
| Fit to how you work | Fits perfectly, costs a salary | You bend your process to suit the tool | Built around the workflow you already run |
| Time to something useful | Immediate, and permanent | Quick to switch on, slow to make fit | A working slice in weeks, then hardened |
| Who owns the data | You do | The vendor, on the vendor's terms | You do, in your own accounts |
| When it breaks | That person sorts it, if they are in | A support queue and a ticket number | The people who built it |
| What it costs | A salary, every year, forever | Per seat, forever, used or not | Scoped and quoted up front |
What Wellington teams tell us when they get on a call.
- Wellington runs on policy, tech, and tight talent pools. AI here is about scaling expertise - not replacing it.
- From central-government contractors to Kilbirnie tradies, Wellington teams want AI that respects security, privacy, and a healthy scepticism. We build accordingly.
We work with teams across Wellington: Te Aro · Thorndon · Newtown · Kilbirnie · Karori · Johnsonville · Petone · Lower Hutt.
Talk to us about this →
How we build AI meeting notes for a Wellington team.
We scope narrow, ship a working pilot, then harden it into production. The first slice is the highest-leverage workflow for your Wellington business, so value lands before the build is finished. AI meeting capture.
Talk to usHow the work runs
- Find the one workflowWe look for the job costing Wellington businesses the most hours or the most leads, and deliberately ignore the rest for now.
- Ship a working sliceA narrow version goes into production in weeks, against real work, so the value shows up before the build is finished.
- Prove it, then widenWe measure it against what the work cost before. If it does not pay for itself, we say so rather than scaling it.
- Harden and hand overLogging, fallbacks and a real handover, so it keeps running when we are not in the room.
The outcome for Wellington teams
We'd call the engagement a success when Wellington teams are using the system without thinking about us. Saves managers ~5 hours a week on follow-up admin.
Not your typical AI agency.
Honest about what AI can and cannot do
Ships the one workflow that pays for itself
Hours given back, never the size of the invoice
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
FAQ
How fast could we have AI meeting notes in production?
Eight to ten weeks for most Wellington businesses. Faster if your data is in good shape and slower if we're untangling a legacy integration first. We'll give you a realistic number on the scoping call rather than the optimistic one.
What's the smallest engagement you'd take on?
A two-week paid discovery for Wellington businesses that aren't sure whether the build is worth doing at all. You get a one-page write-up of what we'd build, what we'd skip, and what it would cost. About 30% of those discoveries end with us recommending you don't proceed.
What's the realistic outcome for Wellington businesses?
Saves managers ~5 hours a week on follow-up admin. We don't promise tenfold lifts because we don't see them outside of marketing decks.
What if our Wellington doesn't have any data ready?
Most don't. Getting the data into shape - ingestion, cleaning, the lightweight contracts you need before any model is useful - is part of the engagement. For AI meeting notes specifically, we typically run that work on Whisper, Claude, Recall.ai, Vercel and assume messy starting conditions from day one.
One reply, one direction.
We don't run sequences or follow-up automation. One useful answer, one decision on your side.
Talk to us about this
Tell us what you're trying to do and we'll reply with how we'd build it - no obligation.