AI meeting notes in Wānaka.
AI meeting capture - wired into a Wānaka workflow, not bolted on the side.
How the work runs
We find the one workflow costing Wānaka businesses the most hours, ship a working slice into production in weeks, prove it pays for itself, then harden it and hand it over.
Wānaka businesses gear up for ski season from June, then summer visitors. We automate rostering, bookings and guest messages so small teams handle big weeks.
What Wānaka runs on.
Wānaka's visitor economy centres on its lakes, mountains and ski areas, Cardrona, Treble Cone and Snow Farm, which operate from June to October.
Lake Wanaka Tourism has more than 450 member businesses. Ski areas operate from June to October.
Definitely not a typical AI agency.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
What AI meeting notes actually do
Every call, site visit, or toolbox talk captured, summarised, and turned into action items in your CRM or project tool. With the right workflow automated, nine hours of admin a week could drop to about one.*
*Illustrative example only, based on 9 hours a week of admin falling to about 1 hour a week. Actual results vary by workflow and business.
From one-person trades to national organisations, we find the hours :)
Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
Small team.
Real systems.
Zero fluff.
What you get
What changes for Wānaka teams after this lands: the work that used to need a person stays done, the work that needs a person gets done with their attention undivided.
- Works on Teams, Zoom, Meet, or in-person recordings
- Action items auto-pushed to ClickUp, Asana, or Jira
- Searchable history across every meeting your team holds
- Confidentiality controls - what stays internal, stays
- No annual contracts
- No AI theatre
Good questions, answered
What's the smallest engagement you'd take on?
A two-week paid discovery for Wānaka businesses that aren't sure whether the build is worth doing at all. You get a one-page write-up of what we'd build, what we'd skip, and what it would cost. About 30% of those discoveries end with us recommending you don't proceed.
How fast could we have AI meeting notes in production?
Eight to ten weeks for most Wānaka businesses. Faster if your data is in good shape and slower if we're untangling a legacy integration first. We'll give you a realistic number on the scoping call rather than the optimistic one.
Has this actually shipped for a real Wānaka?
Yes. Saves managers ~5 hours a week on follow-up admin. We'll share comparable engagements on the call.
Can it keep track of ACC levies?
Yes. ACC work levies are set by the classification unit your work falls under, and self-employed people are invoiced after filing their tax return.
Does scheduling handle public holidays?
It should. New Zealand has 11 national public holidays, including Matariki, plus a regional anniversary day that depends on where your business is.
Talk to us about AI meeting notes
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Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.
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