AI meeting notes in Queenstown.
AI meeting capture – wired into a Queenstown workflow, not bolted on the side.
What this is
AI meeting capture
Every call, site visit, or toolbox talk captured, summarised, and turned into action items in your CRM or project tool. No more 'who was meant to do that?'.
Saves managers ~5 hours a week on follow-up admin.
How it helps your Queenstown team
What you actually get.
- Works on Teams, Zoom, Meet, or in-person recordings
- Action items auto-pushed to ClickUp, Asana, or Jira
- Searchable history across every meeting your team holds
- Confidentiality controls – what stays internal, stays
Queenstown businesses don't need another generic AI pitch. AI meeting notes only earns its keep when it's built around the workflow you actually run on a wet Tuesday, and that's how we scope every engagement we take on in Otago.
Saves managers ~5 hours a week on follow-up admin. For Queenstown teams, that almost always shows up as fewer interruptions and a calmer week, not a dashboard chart.
What we keep seeing in Queenstown.
Hospitality, accommodation, adventure operators, and a tight labour pool that empties every winter. AI here means coverage when staff can't be hired.
We work with teams in
What we build
AI meeting notes, tailored to Queenstown businesses.
- 01 Works on Teams, Zoom, Meet, or in-person recordings
- 02 Action items auto-pushed to ClickUp, Asana, or Jira
- 03 Searchable history across every meeting your team holds
- 04 Confidentiality controls – what stays internal, stays
Common questions
Before you book the call.
How quickly can we see something running? +
Week three for a clickable internal demo against real data. Week six for a slice your team can actually use. We hold ourselves to those numbers because they're what stops a project drifting into "endless discovery".
What's the smallest engagement you'd take on? +
A two-week paid discovery for Queenstown businesses that aren't sure whether the build is worth doing at all. You get a one-page write-up of what we'd build, what we'd skip, and what it would cost. About 30% of those discoveries end with us recommending you don't proceed.
Can you walk us through a comparable build? +
Yes – on the first call we'll pick the closest engagement we've shipped to what you're describing and walk through the outcome, the headcount and the time it took. Saves managers ~5 hours a week on follow-up admin.
What tools do you build AI meeting notes on? +
For AI meeting notes we usually reach for Whisper, Claude, Recall.ai, Vercel. We're tool-agnostic at heart – we pick what your Queenstown team can actually run after we hand the build over, not what looks good on a vendor sticker.