AI knowledge base in Paraparaumu.
For Paraparaumu operators who want a working pilot in weeks, not a year-long programme.
Built differently, on purpose.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
More than a quarter of Kāpiti workers are self-employed, many in tech. One-person businesses feel admin hardest, so we automate GST, invoicing and follow-ups first.
Made for New Zealand paperwork.
Policies, job manuals and compliance records in one place staff can ask, including Records of Building Work for restricted work.
- Restricted work needs an LBP
- ACC levies set by industry
- An annual return every year
On the tools or running at scale, the admin still eats the week :)
The questions a public sector buyer asks, answered up front: privacy impact, the NZISM, where the data lives and how an algorithm is held to account.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
How the work runs
We find the one workflow costing Paraparaumu businesses the most hours, ship a working slice into production in weeks, prove it pays for itself, then harden it and hand it over.
Small team.
Real systems.
Zero fluff.
What AI knowledge base covers
We'd call the engagement a success when Paraparaumu teams are using the system without thinking about us.
- Ingests PDFs, Word docs, videos, Slack, Notion, Drive
- Answers with citations back to source documents
- Permission-aware - staff only see what they should
- Detects stale docs and prompts owners to update
- No AI theatre
- No annual contracts
Paraparaumu, up close.
Kāpiti is growing food and beverage, tech, tourism and the creative industries, and food and beverage manufacturing has a long history in the district.
Kāpiti's self-employment rate was 27.8 per cent in 2022, against 16 per cent nationally.
Straight answers
Are there hidden costs we should plan for?
Three to know about: model/API spend (which we set up under your own account, not ours, so you see and control it), any new SaaS subscriptions we recommend, and your team's time during rollout. We surface all three in the quote so there are no surprises.
Can you work with our existing systems?
Yes. The default AI knowledge base stack we reach for is Claude, Pinecone, Vercel AI SDK, Postgres, MCP, but we'll bend it around whatever you already run - Xero, HubSpot, Shopify, Cin7, your own in-house apps. The discovery week maps every data source before any build starts.
What's a typical engagement length for Paraparaumu businesses?
Six to twelve weeks for the build, then a short managed-services month while the system goes from "shipped" to "owned by your team". After that you keep us on retainer if you want, or take it from there yourself.
Can it keep track of ACC levies?
Yes. ACC work levies are set by the classification unit your work falls under, and self-employed people are invoiced after filing their tax return.
Does scheduling handle public holidays?
It should. New Zealand has 11 national public holidays, including Matariki, plus a regional anniversary day that depends on where your business is.
Talk to us about AI knowledge base
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Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.
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