AI meeting notes in Kaikōura.

AI meeting capture - wired into a Kaikōura workflow, not bolted on the side.

A small town with a million visitorsAI meeting captureBuilt in New ZealandProduction AI, not slidewareWorking across CanterburyA small town with a million visitorsAI meeting captureBuilt in New ZealandProduction AI, not slidewareWorking across CanterburyA small town with a million visitorsAI meeting captureBuilt in New ZealandProduction AI, not slidewareWorking across CanterburyA small town with a million visitorsAI meeting captureBuilt in New ZealandProduction AI, not slidewareWorking across Canterbury

Small crew or big organisation, the busywork is the same :)

Quotes with GST, consent paperwork, LBP records and health and safety logs: the admin every New Zealand trade business carries.

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*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.

Kaikōura welcomes around a million visitors a year. We automate bookings, enquiries and reviews so small teams keep up with big seasons.

Tell us about your week

What Kaikōura runs on.

Tourism, directly and indirectly, is the major contributor to Kaikōura's GDP, built on whales, the coastline and crayfish, alongside the district's fishing and farming heritage.

A deep undersea canyon brings Giant Sperm Whales close to the coast, and Whale Watch has run since 1987.

Talk to us about Kaikōura

Definitely not a typical AI agency.

We say when AI is not the answer

Production first, demo second

You keep the hours, the data and the system

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*Every engagement is scoped and quoted up front. Results vary by workflow and business.

How the work runs

We find the one workflow costing Kaikōura businesses the most hours, ship a working slice into production in weeks, prove it pays for itself, then harden it and hand it over.

To start, tell us about your week

What AI meeting notes actually do

Every call, site visit, or toolbox talk captured, summarised, and turned into action items in your CRM or project tool. With the right workflow automated, nine hours of admin a week could drop to about one.*

With the workflow automated Without

*Illustrative example only, based on 9 hours a week of admin falling to about 1 hour a week. Actual results vary by workflow and business.

Less admin.
More weekend.
No theatre.

What AI meeting notes covers

If we build the right slice first, Kaikōura teams feel the difference inside the first month.

Works on Teams, Zoom, Meet, or in-person recordings
Action items auto-pushed to ClickUp, Asana, or Jira
Searchable history across every meeting your team holds
Confidentiality controls - what stays internal, stays
No shelfware or licences you do not use
No annual contracts

Questions Kaikōura businesses ask

What's the realistic timeline for AI meeting notes with a Kaikōura?

Most Kaikōura businesses have their first usable slice in week 5 or 6. We'd rather ship narrow and real than broad and aspirational - your team gets to use the thing well before the engagement is "done".

What's the realistic outcome for Kaikōura businesses?

Saves managers ~5 hours a week on follow-up admin. We don't promise tenfold lifts because we don't see them outside of marketing decks.

What happens if we want to swap a vendor out later?

AI meeting notes is built behind a small adapter layer specifically so swapping a model provider or a data source is a one-day job, not a re-architecture. Whisper, Claude, Recall.ai, Vercel are our defaults, but the build is intentionally portable.

Does scheduling handle public holidays?

It should. New Zealand has 11 national public holidays, including Matariki, plus a regional anniversary day that depends on where your business is.

Can it remind us about the annual return?

Yes. Every company must file an annual return with the Companies Office each year, separate from its tax return.

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Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.