AI document processing in Invercargill.
Built and supported here - the way an Invercargill business would actually use it.
From one-person trades to national organisations, we find the hours :)
The questions a public sector buyer asks, answered up front: privacy impact, the NZISM, where the data lives and how an algorithm is held to account.
*Illustrative example based on nine hours a week of admin. Actual results vary by workflow and business.
From Tiwai Point to the dairy sheds, Southland businesses run lean crews. We automate rosters, reporting and invoicing so fewer hours go to the office.
What Invercargill runs on.
Southland's economy rests on agriculture and processing, and the New Zealand Aluminium Smelter at Tiwai Point, across the harbour from Bluff, is the country's only aluminium smelter.
Tiwai Point has secured its energy supply to at least 2044. Most New Zealand dairy herds calve in spring, July to September.
An AI agency, minus the theatre.
*Every engagement is scoped and quoted up front. Results vary by workflow and business.
Built around how New Zealand works.
Supplier invoices and receipts read, coded and matched to your GST periods, whether you file monthly, two-monthly or six-monthly.
- GST at 15 per cent
- NZISM for government work
- What the Privacy Commissioner expects
How much is the admin really costing you?
Nine hours a week of admin is 468 hours a year. That could drop to about 52.*
*Illustrative, based on 9 hours a week of admin at a typical 80% automation rate. The calculator uses your own numbers.
One workflow.
In production.
In weeks.
What you get
The shape of the result for Invercargill teams: Cuts data-entry labour by 80% on invoices, POs, and timesheets.
- Vision models read scans, photos, and handwriting
- Pushes structured data into Xero, your CRM, or sheets
- Confidence flags route low-certainty docs to a human
- Handles te reo, bilingual forms, and old NZ templates
- No annual contracts
- No shelfware or licences you do not use
Straight answers
Anyone else in this space using AI document processing?
Plenty. Cuts data-entry labour by 80% on invoices, POs, and timesheets. The interesting question is rarely "does it work" - it's "is your team ready to use the output." That's what we'd scope on the call.
Do you do hourly billing or fixed price?
Fixed price for the pilot, every time. After that it's your call - fixed price per milestone or a small monthly retainer for ongoing iteration. We don't run open-ended T&M because it disincentivises us from finishing.
Can you work with our existing systems?
Yes. The default AI document processing stack we reach for is Claude Vision, AWS Textract, Mistral OCR, Vercel, but we'll bend it around whatever you already run - Xero, HubSpot, Shopify, Cin7, your own in-house apps. The discovery week maps every data source before any build starts.
Can AI help with payday filing?
It can prepare it. Employers file employment information every payday, within 2 working days when filing electronically, and automation can have it ready for a person to check.
What happens when the Holidays Act is replaced?
The Employment Leave Act 2026 replaces it on 6 August 2028. Until then payroll follows the current Holidays Act, so leave calculations need to handle today's rules and the changeover.
Let's chat
StartContact us
Tell us what you're trying to do and we'll reply with how we'd build it, no obligation.
Was this helpful?
Thanks, your comment is with our team.